Manually organizing and accessing information can overload your administration and increase human error. As a helpful alternative, using school management software can help your school make processes efficient for all parties involved. However, choosing a good solution can be challenging, but our guide can help you know what to consider as you search.

What Is a School Management Software?

School management software is a digital solution that helps oversee and handle administrative tasks. These solutions can help reduce the strain on staff and provide schools with essential analytics and reports they can use to understand process efficiency and highlight areas of improvement.

When you use school management software, you can help improve how your school communicates and collaborates. Choosing an integrated and centralized solution can allow departments to access the information they need to work toward common goals and better cooperate with other faculty, students and families.

School management software can organize and streamline several particular daily tasks, including:

  • Tracking attendance
  • Communicating with stakeholders
  • Collecting club, sports, and technology fees
  • Organizing field trips and events
  • Managing before and after school, adult, community, and summer camps
  • Initiating parent-teacher interactions
  • Operating payroll
  • Handling admissions and enrollment applications

With the ability to manage so many tasks, schools can experience increased efficiency and streamline several essential processes.

How to Choose School Management Software

When selecting a school management software, you can help discover the best solution for your school by determining your institution’s long-term goals and the software’s primary purpose. If you’re primarily looking for something to help boost communication, you can narrow your search to find a solution with a strong centralized reporting system that faculty can access anywhere.

However, you should also consider changing goals. While you might want to grow in one area now, you could want to improve in a different area after you’ve reached that goal. Choosing a school management software that offers various functions and can report areas of inefficiency can help provide you with a solid investment for your institution. Software that will update and can handle increasing scope can also ensure your selected solution can continually help your school grow for years to come.

3 School Software Management Features You Need

While you might search for school management software based on a specific goal, these solutions can offer many helpful tools to increase efficiency across departments and processes. When exploring your software solution options, look for these features so you can get the most from your school management tools.

1. Integrated Payment Platform

One feature you can find with effective school management software is a fully integrated payment platform that can perform all payment functions. This option will create a more organized and efficient way of managing incoming and outgoing payments.

You can use this tool to manage everything from tuition payments to club and sports fees. Choosing a software solution that can handle several tasks can help improve the user experience of your students and their families.

Other features to consider include:

  • Accepting all payment or card types
  • Allowing for recurring payments
  • Saving payment information for future use

These features can further streamline the payment process for students and families, helping create a seamless system with less stress. It can also help administrators manage outgoing payments. You can use this feature to automate faculty payroll. If families or students need refunds or reimbursements or have scholarships, you can also use this platform to track and send this information.

2. Student and Staff Information Centers

As you explore different management software for your school, understand what information they’ll provide on student and staff activity. Having school management software can help reduce administrative burden by managing and organizing student and teacher information and compiling it into graphs and reports where they can easily access and analyze it.

On the student end, you can use these features to display and organize several types of information, from building schedules and tracking attendance to viewing disciplinary issues and grades. Students, teachers, and faculty can access this information to understand student progress and make informed decisions to help them work toward graduation. Outside of school, you can apply these systems to clubs and organizations to track student movement and participation.

You can also use these features to store information for teachers. Solutions can schedule and assign staff to specific tasks, like overseeing dismissal or lunchrooms, so administrators can ensure someone is always supervising students.

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3. Comprehensive Security

When handling student information, especially sensitive data like their home address, academic performance, and payment information, you want assurance that you can protect their data. Especially when asking families to work with changing systems, providing them with a strong understanding of how this solution can give them ease of mind and confidence in your systems.

Look for management solutions that offer clear and comprehensive security measures. Some features to consider include:

  • Data redundancy: Data redundancy involves storing information across several servers, therefore creating multiple versions of the same information. This allows organizations to safely store information online while ensuring they can always access it. If one server fails, you can still access data on another server.
  • Permissions: You can help keep student and staff information secure by setting up role-based permissions for accessing different aspects of your internal database. For example, students can only access student information, allowing them to check grades and learn their schedules. Teachers can only access specific information, like grades and emergency contacts for their students. Only certain departments can access payroll or enrollment information and functions, creating safe and secure internal data.
  • Two-step authentication: On the user end, you can require two-step authentication to keep payment information and portals secure. While passwords are great for keeping out basic cyberattacks, two-step authentication provides additional protection if hackers somehow access their passwords. You can use this system on the faculty end to keep the sensitive information the school keeps safe.

When integrating and applying a new school management software, you can ease any concerns from families and faculty by selecting a solution with extensive security features. Clarifying and outlining these features can help families and staff understand your steps to keep them and students safe from cyberattacks.

Integrate Custom and Comprehensive Management Solutions With TADS

Using school management software can offer countless benefits to schools, allowing them to streamline everyday processes and handle tasks to ease loads on administrators and staff. With several services and features to explore, you can find solutions that create efficient processes for all users involved, from your faculty and staff to students and families.

TADS offers comprehensive school management solutions to help you streamline different school processes. With over 50 years of experience spent supporting over 2 million students, you can trust our expertise to help you reach your goals. What makes TADS unique is that our services are customizable to your needs — you only need to select the services you need, so you can work to improve areas of your choice.

Request a demo with TADS today.

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