If you are responsible for running your school’s admissions and enrollment processes, you probably wish it wasn’t so time-consuming with all the paperwork and other administrative tasks you have to take care of. Luckily, there is an easy solution for you to take advantage of. Our automation software for small schools will make your processes easier and allow you to expand as well!
What Is Automation Software for Small Schools?
Private and independent schools have unique needs, and your software should work for you. Small school automation software from TADS contains several modules you can purchase individually, but you can also bundle a few different modules together into a custom software package. This software assists small private and independent schools with their admissions, enrollment, financial aid, tuition, billing and information processes.
TADS software for small schools helps eliminate time-consuming processes and paperwork to make your school’s administration more efficient. Now, families can apply for enrollment and pay tuition with a few clicks. We’ve built our software with both families and administrators in mind to simplify and streamline these important tasks.
Below, discover more information about the products that make up the TADS K-12 Select Software Suite.
Types of Small School Automation Software
In the Select Software Suite, you’ll find various solutions that help your small school build towards its goals. These modules can scale and grow with your organization to ensure you’re getting the best solutions for years to come.
Admission and Enrollment
Admissions solutions make it easier for families to complete private school applications and upload any necessary attachments, such as medical or financial forms, to the online application itself. Then the school can read those uploaded documents, application essays and even accept or decline applications right within the admissions solution.
Enrollment solutions pick up right where the admissions solutions left off. Once a student is accepted into the school, they can use the software solution to fill out contracts, pay fees and sign other important documents.
Keeping the admission and enrollment process electronic makes it more efficient and prevents loss of paperwork and other tangible damage that might happen when using paper forms.
Financial Aid Assessment
The financial aid assessment solution helps improve the financial aid experience for both families and school employees. This solution includes automated document verification and reporting tools so you can seamlessly track your institution’s data. With this tool, you can ensure families get the support they need with an easy-to-use interface.
We can also customize this solution to your school’s specific needs, so it’s a great tool to make your financial aid process more efficient.
Tuition and Billing Management
The tuition and billing management solution allows you to focus on the part of the job you really love — working with students! The tuition management system allows families to pay tuition with several payment options depending on the customizable options you choose. It also allows you to customize your own terms and conditions that you want families to agree to. If you choose, you can also customize agreements per student.
The billing management system allows your school to bill families at any time for costs relating to tuition, applications or incidentals. This solution also includes back-end reporting and ledger support to ensure accuracy and efficiency, making reporting and data management much easier for your staff.
Student Information System
The student information system (SIS) is the perfect solution for small schools to ensure you can focus on your mission, even throughout day-to-day operations. This tool focuses more on the daily needs of the school and the students. Some of the great functions of this software include:
- Attendance
- Grade reporting
- Cafeteria sales
- Communication tracking
With the SIS, your school can save time with simple tools to improve functionality and enhance communication while also allowing for flexibility where you need it.
Health Screening Mobile App
To ensure the safety and health of everyone in your campus community, TADS provides a mobile app to screen and track disease outbreaks. The health screening mobile app solution helps your school be proactive in preventing the spread of viruses. Providing daily wellness check-ins and anonymous but detailed reporting capabilities.
Our health screening app allows you to approve those entering your school and add other customizable properties based on your school’s rules and prevention measures. The TADS app is compliant with state and local regulations and provides contact tracing without GPS.
How Do Small Schools Transition to Using Automation?
Now that you know all of the different solutions that are available to you, you need a small school automation growth plan for integrating those solutions. Integrating these solutions into your private school’s administration processes will help your school grow. Once you have moved over to a fully automated system, the next step is to hire an admissions director to handle all of those processes that before had to be completed by numerous people.
So, how do you move over to automation? There are many ways this can be tackled, but we will cover two different strategies for integrating software for small schools.
Pick and Choose Your Software Solutions Modules
If you are more skeptical about integrating new software and want to make sure you know what is the absolute best for your school before implementation, you may want to consider individual software solutions modules. The entire system has the ability to be customized, so you can pick and choose which modules are best for your school.
When you decide that you like a module, you can add more modules. You can integrate the entire suite over time if you find that is what’s best for you. Remember, the more modules you integrate into your school, the less paperwork is required of you and the more efficient you become.
With the end goal being growth, integrating modules over time can be a slower process than fully integrating immediately. However, this plan works well for schools that want to move forward with more time to adjust.
Fully Integrate the Entire Software Suite
Many schools like to fully integrate the entire software suite immediately to reduce downtime during the transition. This option is great for schools that are overwhelmed with paperwork and have overworked staff. It can be great for schools with staff working multiple roles, which isn’t uncommon for smaller institutions.
One of the greatest benefits of fully integrating the software suite is that you and your school immediately become more efficient. A school that integrates the whole suite has a much quicker trajectory towards growth than a school that does not. The suite is cloud-based and does not require any downloads to hard drives, so it is easy to maneuver. TADS also provides customer support, available 24 hours a day.
Once your staff and students have learned the system and feel comfortable with it, you can easily climb towards growing your school with much more efficient practices.
Use TADS Automation Software for Your Small School
TADs has been providing solutions for the needs of small private and independent schools since 1970. We pride ourselves on offering solutions to smaller schools so they can focus on their institutional mission and goals. Let our services speak for themselves and request a demo, or contact us to learn more about our software automation solutions.